CHANGE OF TENURE HOME WITHIN THE SAME SCHOOL/COLLEGE— DEAN APPROVAL REQUIRED
If a faculty member is interested in changing their tenure home within a school/college and the current department chair supports the transfer, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department. The receiving department chair should inform their dean of the faculty member’s interest in transferring tenure homes. The dean may or may not approve the transfer.
• Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with department policies/practices associated with new faculty hires with or without tenure.
• If the receiving department chair and its faculty support the transfer, the receiving department chair is responsible for drafting a letter to the college dean requesting the transfer.
• Please send the approved paperwork to the following recipients: Faculty Affairs (facultyaffairs@mst.edu), the Provost Office (provost@mst.edu), your HR partner, and Cindi Nelson. This ensures that all necessary workflows are updated accordingly.
• The receiving college will need to confirm that these updates have been processed in HR on or shortly after the effective date to ensure accurate reporting.
  
  

CHANGE OF TENURE HOME BETWEEN SCHOOLS/COLLEGES– PROVOST APPROVAL REQUIRED
If a faculty member is interested in changing their tenure home from one school/college to another and the current tenure home department supports the change, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department. The receiving and current department chairs should inform their deans of the faculty member’s interest in transferring tenure homes. The dean(s) may or may not support the transfer. Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with policies/practices associated with new faculty hires with or without tenure.
• If the receiving department chair and its faculty support the transfer, the receiving department chair is responsible for drafting a letter to the receiving college dean requesting the transfer. The receiving deans sends all the material for the provost consideration. The receiving dean may or may not support the transfer.
• Please send the approved paperwork to the following recipients: Faculty Affairs (facultyaffairs@mst.edu), the Provost Office (provost@mst.edu), your HR partner, and Cindi Nelson. This ensures that all necessary workflows are updated accordingly.
• The receiving college will need to confirm that these updates have been processed in HR on or shortly after the effective date to ensure accurate reporting.
  
  

CHANGE OF TENURE HOME WHEN CURRENT TENURE HOME DEPARTMENT OR DEAN DOES NOT SUPPORT CHANGE – PROVOST APPROVAL REQUIRED
If a faculty member is interested in changing their tenure home within a school/college and the current department chair and/or the dean do not support the transfer, the following processes should occur:

• The faculty member should indicate to their current department chair their interest in transferring departments; they should subsequently discuss their interest with the proposed “receiving” department. The receiving and current department chairs should inform their dean of the faculty member’s interest in transferring tenure homes. The dean may or may not support the transfer. Faculty in the proposed receiving department should have the opportunity to provide input into the transfer, consistent with policies/practices associated with new faculty hires with or without tenure.
• If the receiving department chair and its faculty support the transfer, the receiving department chair is responsible for drafting a letter to the dean requesting the transfer. The dean, who may or may not support the transfer, sends all the material for the provost consideration.
• Please send the approved paperwork to the following recipients: Faculty Affairs (facultyaffairs@mst.edu), the Provost Office (provost@mst.edu), your HR partner, and Cindi Nelson. This ensures that all necessary workflows are updated accordingly.
• The receiving college will need to confirm that these updates have been processed in HR on or shortly after the effective date to ensure accurate reporting.

 

 

CHANGE OF TENURE HOME WITHIN THE SAME SCHOOL/COLLEGE— DEAN APPROVAL REQUIRED

• Letter from the chair of the receiving department to the dean requesting the change in the faculty member’s tenure home, including an effective date. The letter should include:
  • Documentation that faculty in the receiving department have been consulted, had the opportunity to provide input consistent with department policies, and supported the transfer.
  • Any agreement between the departments in terms of space, facilities, etc.
  • Additional signature lines for the current department chair and the faculty member.
• Dean’s approval letter to the department chair of the new tenure home, with a copy to the former chair, the faculty member, human resources processors in both departments, and the Office of the Provost.
• After the dean approves the transfer, a letter from new tenure home department chair to the faculty member outlining any changes to the faculty member’s appointment, including the new tenure home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations, workload distribution, etc.
• The new tenure home department is responsible for processing the ePAF for the transfer.  The dean’s letter approving the change should be attached to the ePAF.    
  
  

CHANGE OF TENURE HOME WHEN CURRENT TENURE HOME DEPARTMENT OR DEAN DOES NOT SUPPORT CHANGE – PROVOST APPROVAL REQUIRED

• Letter from the dean of the school/college to the Provost requesting the change in the faculty member’s tenure home, including an effective date. The letter should include:
  • Documentation that faculty in the receiving department have been consulted, had the opportunity to provide input consistent with department policies, and supported the transfer.
  • Any agreement between the departments in terms of space, facilities, etc.
  • Additional signature lines for the receiving department chair and the faculty member.
  • A justification for why the transfer is warranted even though it is not supported by the faculty member’s current chair.
• Provost’s approval letter to the dean and the department chair of the new tenure home, with a copy to the former chair, the faculty member, and human resources processors in both departments.
• After the Provost approves the transfer, a letter from new tenure home department chair to the faculty member outlining any changes to the faculty member’s appointment, including the new tenure home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations, workload distribution, etc.
• The new tenure home department is responsible for processing the ePAF for the transfer. The Provost’s letter approving the change should be attached to ePAF.
• If there is a salary adjustment request associated with the transfer, the receiving department is responsible for processing the request. The request will be evaluated by the Office of the Provost per standard policies and procedures.
  
  

 CHANGE OF TENURE HOME BETWEEN SCHOOLS/COLLEGES– PROVOST APPROVAL REQUIRED

• Letter from the dean of the receiving school/college to the Provost requesting the change in the faculty member’s tenure home, including an effective date. The letter should include:
  • Documentation that faculty in the receiving department have been consulted and had the opportunity to provide input consistent with department policies and supported the transfer.
  • Any agreement between the departments in terms of space, facilities, etc.
  • Additional signature lines for the receiving department chair and the faculty member. If the current department chair and dean support the move, they should also have signature lines.
  • If the transfer is not supported by the faculty member’s current department chair and/or dean, a justification for why the transfer is nonetheless warranted.
• Provost’s approval letter to the dean and department chair of the new tenure home, with a copy to the former dean, former chair, the faculty member, and the human resources processors in both departments.
• After the Provost approves the transfer, a letter from the new tenure home department chair to the faculty member outlining any changes to the faculty member’s appointment, including the new tenure home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations, workload distribution, etc.
• The new tenure home department is responsible for processing the ePAF for the transfer. The dean’s letter approving the change should be attached to the ePAF.
• If there is a salary adjustment request associated with the transfer, the receiving department is responsible for processing the request. The request will be evaluated by the Office of the Provost per standard policies and procedures.

SAMPLE TEMPLATE LETTER SENT BY CHAIR TO DEAN REQUESTING FACULTY MEMBER TRANSFER

Dear Dean XXX:            

I am writing to request that Dr. [NAME] be allowed to transfer their tenure home from the Department of [XXXX] to the Department of [XXXX] in the [School or College]. Faculty members in my department have had the opportunity to provide input into this transfer and supported the transfer.

This transfer has the support of Dr. XXX’s current department chair, whose signature is included on this letter. OR This transfer is not supported by Dr. XXX’s current department chair but is nonetheless warranted for the following reasons….

If the transfer is approved, Dr. XXX will…[summarize any space issues, new research facilities, etc.].  The change to Dr. [Name’s] tenure home will be effective on [DATE]. (Typically, September 1)

If you need any additional information to make a decision on this request, please let me know.

 

Sincerely,

Chair

 

cc:         Chair (former tenure home)
              Faculty member
              New tenure home departmental HR processor
              Old tenure home departmental HR processor  
              Faculty Affairs

---

SAMPLE TEMPLATE LETTER SENT BY DEAN TO PROVOST REQUESTING FACULTY MEMBER TRANSFER

Dear Provost XXX:            

I am writing to request that Dr. [NAME] be allowed to transfer their tenure home from the Department of [XXXX] to the Department of [XXXX] in the [School or College]. Faculty members in the proposed new department have had the opportunity to provide input into this transfer and supported the transfer.

This transfer has the support of Dr. XXX’s current department chair and Dr. XXX’s current dean, whose signature is included on this letter. OR This transfer is not supported by Dr. XXX’s current department chair and/or dean but is nonetheless warranted for the following reasons….

If the transfer is approved, Dr. XXX will [summarize any space issues, new research facilities, etc.].  The change to Dr. [Name’s] tenure home will be effective on [DATE]. (Typically September 1)

If you need any additional information to make a decision on this request, please let me know.

Sincerely,

  

Dean of [School or College]

 cc:       Chair (former tenure home)
              Dean (former tenure home, if applicable)
              Faculty member
              New tenure home departmental HR processor
              Old tenure home departmental HR processor
              Faculty Affairs

 

---

SAMPLE TEMPLATE LETTER SENT BY DEAN TO CHAIR IF REQUEST IS APPROVED

Chair (new tenure home)
Address
Missouri S&T
Rolla, MO 65409

Re:    Faculty Member’s Name
          Change in tenure home

Dear Chair:            

I am approving the request for Dr. [NAME] to transfer their tenure home from the Department of [XXXX] to the Department of [XXXX] in the [School or College].   I have received written documentation from all relevant parties in support of this change, which is attached to this letter. The change to Dr. [Name’s] tenure home will be effective on [DATE]. (Typically September 1)

Please note it is your department’s responsibility to prepare a letter to Dr. [Name] outlining the relevant changes including, but not limited to, new tenure home, effective date, change in reporting structure and any applicable changes in salary, duties, performance expectations or workload distribution. Your letter, along with this letter of approval, should be maintained in the faculty member’s file and be shared with the departmental human resources processor so they can process the necessary paperwork to change this information in the human resources/payroll database (i.e., PeopleSoft). 

I wish Dr. [Name] the very best as a new member of the Department of [xxxx] faculty.

Sincerely,

Dean of [School or College]

cc:         Chair (former tenure home)
              Faculty member
              New tenure home departmental HR processor
              Old tenure home departmental HR processor
              Office of the Provost
              Faculty Affairs

 

---

SAMPLE TEMPLATE LETTER SENT BY PROVOST IF REQUEST IS APPROVED

Dean (new tenure home)
Address
Missouri S&T
Rolla, MO 65409

Re:    Name
          Change in tenure home

Dear Dean:

I am approving the request for Dr. [NAME] to transfer their tenure home from the Department of [XXXX] in the [School or College] to the Department of [XXXX] in the [School or College].   I have received written documentation from all relevant parties in support of this change, which is attached to this letter [language will be altered in a case where the current department chair is not in support]. The change to Dr. [NAME’S] tenure home will be effective on [DATE]. (Typically September 1)

Please note that [NEW TENURE HOME DEPARTMENT] is responsible for preparing a letter to Dr. [NAME] outlining the relevant changes including, but not limited to, new tenure home, effective date, change in reporting structure, and, as applicable, change in salary, duties, performance expectations and workload distribution. The letter, along with this letter of approval, should be maintained in the faculty file and be shared with the departmental human resources processor so they can process the necessary paperwork to change this information in human resources/payroll database (i.e. PeopleSoft). 

I wish Dr. [Name] the very best as a new member of the Department of [xxxx] faculty and the [School or College].

 
Sincerely,

Office of the Provost

MM/eh

cc:           Dean (former tenure home)
                Chairs (both departments)
                Faculty member
                Departmental human resources processor(new tenure home)
                Departmental human resources processor (old tenure home)
                Faculty Affairs